Faculty Website Manual

In this document:

Updating Your CV & Department Website Directory Information

The Physics Department website maintains a database record for each member of the department. Some of the information in this record is public and some is for internal department use. The public information includes pictures, contact information, short CV, list of publications, and research interests.

To update your database record:

  1. In the menu bar of the Physics Department website, hold your mouse over People or click on it.
  2. Click on Faculty.
  3. Click on your name or picture.
  4. If you are not already logged in to the website, the bottom right of the page will contain a link titled UW NetID Login. Click it.
  5. After logging in with your UW NetID, your page in the directory will contain a tab labelled Edit. Click it.
  6. Edit the information in your record.
  7. Click on Save at the bottom of the page.

The Edit page contains fields for all the information in your database record. This includes information for the public and information such as your statement of activities that is only for department use. The short CV and list of publications is public. The long CV is currently not public, but this could change in the future.

Your CVs and publication list can be specified as a URL or as a file that you upload to the physics website. Using a URL may be convenient if you already have another website where you maintain the most recent copy of your CV. Rather than uploading the file to both websites, you can just use a URL in the physics website to link to the file.

Important: Do not forget to press Save when you are done editing!

Updating Course Reference Pages

A list of courses being offered by the Physics Department is maintained on our website. Each semester, this list is initialized from the campus course list. After that point, if there are changes or inaccuracies, faculty and department staff can edit the information on our website.

To edit a course reference page:

  1. In the menu bar of the Physics Department website, hold your mouse over Students or click on it.
  2. Click on Undergraduate or Graduate Students, depending on the level of the course.
  3. Click on the course reference pages for the relevant semester.
  4. Click on the course you wish to edit.
  5. If you are not already logged in to the website, the bottom right of the page will contain a link titled UW NetID Login. Click it.
  6. After logging in with your UW NetID, the course reference page will contain a tab labelled Edit. Click it.
  7. Edit the information about the course.
  8. Click on Save at the bottom of the page.

Creating a Course Home Page

The home page for a course may be hosted in the Physics Department website. You can edit the page in your browser.  The instructions below describe how to do that, using the new website management system (Drupal).  If you are familiar with the old way of doing things (files in /afs/physics.wisc.edu/www/undergrads/courses/semester/course-number), that method still works too.  You are also welcome to just point the course home page URL to some other website such as Learn@UW.

To create a home page for your course:

  1. In the menu bar of the Physics Department website, hold your mouse over Students or click on it.
  2. Click on Undergraduate or Graduate Students, depending on the level of the course.
  3. Click on the course reference pages for the relevant semester.
  4. Click on the course.
  5. If you are not already logged in to the website, the bottom right of the page will contain a link titled UW NetID Login. Click it.
  6. After logging in with your UW NetID, the course reference page will contain a tab labelled Edit. Click it.
  7. Edit the URL labelled Course Home Page. To create a page in the Physics Department website, the URL must be in the form academics/spring2014/123/home. Replace spring2014/123 with the semester and course number for your course.
  8. Click on Save at the bottom of the page.
  9. Click on the URL of the home page. You should see an empty home page for your course. Since you are logged in, you should see an Edit tab near the top. Click it.
  10. Edit the page. When done, click Save at the bottom.

Submitting News Items and/or Images for the Photo Gallery

Please help advertise all the wonderful news relating to our Department! Faculty are invited to submit web news items and images for the online photo gallery.

  1. If you are not already logged into the website, click "UW NetID Login" in the lower right.
  2. Go to Add News Item.
  3. Fill out the form and click "Submit" at the bottom of the page.
  4. The Department web committee will review submissions and enable them for publication on the website.

To edit news items, follow the link labeled Edit News Items in the left panel of the News page.

©2013 Board of Regents of the University of Wisconsin System