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Administration & business services
- Committees
- Concur — see “Travel” in this section, below
- Department meeting minutes
- Email lists (department)
- Email signatures guide
- Faculty/staff directory (online)
- Faculty/staff directory (PDF) (note, this resource is only updated once a year, every September)
- Hiring and Onboarding
- Enrolling in, Reviewing, or Changing Benefits
- Classified Employee Overtime Approval
- Payment Elections (Direct Deposit)
- Tax Withholdings (W-4)
- How to hire student hourly employees
- UW-Madison Diversity in Recruitment Toolkit
- WISELI’s Excellence & Diversity guide for search committees
- Onboarding for new staff
- Onboarding for new postdocs
- For supervisors looking for support in onboarding a new employee, please check with Rachel Mattingly and the onboarding team (Katerina Moloni and Sarah Perdue)
- HR — please see “Pay and leave / time reporting,” “hiring and onboarding,” or “supervising,” in this section
- Key policy (offices and labs)
- Office door label request
- Pay and Leave/time reporting
- Physics van
- Purchasing system / purchasing request form
- Room reservation requests
- Room schedules (Conference room / meeting room calendar view)
- Admin login
- Shipping label request form
- State of the Department presentations
- Supervising
- Travel (for airfare, hotel, and car rental purchases)
- Reminders:
- All flights get booked through Concur. Please ensure the Workday legal name is the same name as the government issued ID (Driver’s License with Real ID or Passport) that will be used to travel.
- Hotels can be booked through Concur, the hotel directly, occasionally through the registration website, or Airbnb.
- Car Rental is booked through Concur with one of our contracted vendors (National, Enterprise, or Hertz)
- Travel reimbursement online services (note: this link, to a page maintained by L&S, has been changing often. If you receive an error, click “Tips on filling out travel reimbursement forms” below and find directions on how to access the correct site)
- Tips on filling out travel reimbursement forms
- Reminders:
- Update my physics website directory entry
Communications, marketing & branding
- Email signatures guide
- Graphic Design
- Letterhead (Official UW–Madison letterhead with option for department-specific content in footer)
- Logos
- Official Department of Physics, MSPQC, and WQI logos (UW-created logos, cannot be altered)
- Wonders of Physics and Ingersoll Physics Museum logos
- Unofficial department logos (spherical cow, etc)
- Poster templates
- Physics 4′ x 3′ poster template (for powerpoint; please download this file to edit in PPT, do not edit in google slides as it ruins the logos)
- Physics 4′ x 3′ poster template (for Illustrator)
- Photography or videography (link is to UW vendor lists)
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- Focal Flame
- John Maniaci (link opens email)
- Amadou Kromah
- Hedi Rudd
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- Powerpoint templates (UW–Madison-branded)
- Printing — large format
- The department has poster printers, with a maximum 36″ for one of the dimensions, with 20# bond paper as well as thicker “enhanced matte” paper available. See the link for full details.
- The Chemistry Fast Copy Center can print posters with a maximum 60″ for one of the dimensions and is usually ready in less than 24 hours. See the link for full details. They used to have their rates posted, but not currently.
- DoIT printing
- UW Library printing ($4/square foot)
- Submit a story idea: news@physics.wisc.edu
Faculty forms, policies, guides & other resources
- Faculty Website Manual
- Faculty Wiki
- Tenure guidelines
- Faculty Mentoring Resources
- Mentoring committees
- Mentoring guide
- Teaching buyout policy
- Sabbatical policy
- WISELI’s Excellence & Diversity guide for search committees
Instruction
- Course Teaching History
- Current instructors can request previous years’ material from the most recent instructor (see link above), or contact Jim Reardon or Maxim Vavilov
- Instructional Data Fetcher (TA schedules, eval rosters)
- TA Absence Notification
- TA Appointment Worksheets
- Lecture Demo
- Consultation room schedules (submit a room reservation request)
- 2131 Chamberlin: view calendar | subscribe to calendar (.ics)
- 2238 Chamberlin: view calendar | subscribe to calendar (.ics)
- 2307 Chamberlin: view calendar | subscribe to calendar (.ics)
Information technology / computing
- Contact Physics IT
- Email lists (department)
- Email signatures guide
- Faxing
- Website updates: email web@physics.wisc.edu with any corrections or updates
- Printing
- Remote Desktop
- SMB
- Update my physics website directory entry
Student services
- Awards & Scholarships for students
- Apply (applications usually open around mid-February)
- Archive of previous winners
- Courses
- Course enrollment help including the requisite exemption request form
- Grad Student Advising (Gradvise)
- Grad student handbooks
- Qualifying Exam study material and previous exams. Please reach out to a recent instructor of the qual prep course (Physics 801) to receive prep materials.
- Fall 2025: Yibin Pan and Jeffrey Schmidt
- Spring 2025: Jim Reardon
- Fall 2024: Jim Reardon
- Spring 2024: Jim Reardon
- Fall 2023: Jim Reardon
- PGSC / department leadership meeting notes (note: temporarily on hiatus)
- GMaWiP updates
- Requisite Exemption (admin)
- Undergraduate advising
- Undergraduate guide to research in physics
- Please contact Evan Heintz to discuss research opportunities in the department